Office Administrator 60%

VOGT Paris

VOGT is an internationally renowned landscape architecture practise with offices in Zurich, London, Berlin and Paris. For the Paris office, VOGT is seeking a diligent and skilled Office Administrator with 1 - 3 years of working experience in a similar role to start in May/June 2022.

 

The Office Administrator should have a structured and proactive approach to work and be responsible for coordinating the office administration, keeping the office running smoothly and efficiently.

 

Responsibilities

- General office administration under the supervision of the Head of Paris Office and in collaboration with the administration team from the head office in Zurich

- Finance support, including invoice flow (using project management database) and processing office expenses

- Managing external and internal office communication (including reception, switchboard, post and general email account)

- Liaising with external parties such as landlords, suppliers and other third-parties

- Monitor and maintain office supplies

- HR support, including recruitment and liaison between head office and Paris staff

- Managing and maintaining all office policies (incl. insurance, health and fire safety)

- Managing office database

- Limited PA support to the Head of the Paris Office

- Support in business development

- Ad hoc projects and responsibilities as assigned

 

Experience & Qualifications required

- Bachelor’s degree or broad experience in administrative services/office management

- Good working knowledge of Microsoft Office is essential. Experience in Photoshop, InDesign and Illustrator would also be an advantage

- Strong organisational and communication skills (written and verbal)

- Candidates must be fluent in spoken and written French and English – knowledge of additional languages such as German is an advantage

- Self-motivated, confident and willing to learn

- Efficient and precise working method

- Experience in landscape architecture or similar fields is beneficial; however not essential

- Candidates must possess the relevant work permit for the FR

 

Please send your application (PDF, max 5MB) including CV, cover letter and your salary expectations to: mail@vogt-la.com with «OA Paris_your name» as the subject. Applications that do not meet the requirements above will not be considered.

 

Please note that only shortlisted candidates will be contacted. Candidates are reached within three weeks of receipt of their application. For any further information, please get in touch with Laure Baretaud / Head of Paris Office at +33 1 87 44 76 67 / l.baretaud@vogt-la.fr